Who likes meetings with rambling that runs on and on? Endless email exchanges over the smallest detail? Having to pick up the phone to answer questions? Juggling different websites and software just to view a document the way you want? According to a recent study, 84% of executives believe that the future success of their company depends on their ability to rethink how teams collaborate. The same percentage believe a connected workspace is essential. This is where SaaS planning and collaboration tools come in: aggregating elements needed to run a marketing campaign in a single place, including calendars, assets, tasks, people involved, and more.
The objective is to help project managers or leaders in all stages of their mission, right down to the tiniest detail. To accomplish this, a collaborative work tool in SaaS mode allows you to save precious time by centralizing all the project information. You see the overall schedule as well as progress on each project, who's in charge of which task, which questions remain unanswered, and which resources can still be activated. No more long meetings! It also reduces recurring problems like lack of communication on document versions.
If much project planning takes the form of a spreadsheet, this choice in practice proves to be questionable: the rendering is not the most readable, editing and manipulation information are sometimes complex, and rights management is not always adapted. These limitations are all the more apparent now that there are SaaS solutions dedicated to collaboration.
As always, the criteria for your choice depends on your needs and those of your team. Do you want to exchange better, or do you need to organize many tasks in parallel? Is it a one-time or regular need? How many people will need to use this SaaS solution? Are the users comfortable with project management and new technologies? In all cases, collaboration solutions offer the same core functionality.
Must-have Features
As the collaboration market is one of the most dynamic in the martech stack, choosing isn't easy. The best practice is often to try a few weeks before a final adoption. Along the way, you're likely to encounter one of these solutions.
With its kanban-like boards, Trello is definitely one of the most well-known SaaS collaboration platforms. With this particularity, Trello gives a view of an entire project in a single glance. In concrete terms, the solution offers a system of tables with columns and cards. Each column can correspond to a specific mission or stage of the project, with, for example, "to do," "in progress," "delivered," and "released" columns. The cards represent the different tasks to be done, and can contain attachments, comments, external links, and even a calendar to plan a deadline. This simplicity also has its limits for large-scale and complex projects or organizations.
With tasks that can be viewed in different methodologies like list view, kanban boards, calendar, and Gantt charges. Asana aims for versatility. Team pages make it easy to share ideas and conversations, rights management and notifications are fine-tuned enough to work in a dense and large-scale manner. Everyone can easily visualize their tasks and deadlines and prioritize them. The solution is also distinguished by the wide range of applications (office automation, storage, email automation, and more) with which it can be integrated.
Known for its quality user experience, Monday features a well-balanced mix of features from task lists to project tracking to collaboration. While it may not offer as many features or integrations with third-party solutions as its competitors, it is customizable and flexible. The result is a very short user adoption cycle.
Halfway between a database and a spreadsheet, Airtable is one of those "no-code" SaaS solutions that allow users to build multiple applications. In other words, Airtable is not directly usable as a collaboration application but can be easily used for marketing project management. Numerous templates are available that take advantage of the different views offered by the tool: maps, calendars, kanban boards, Gantt charts, etc.
Whatever your final choice, all the solutions mentioned here allow you to manage multiple calendars, integrating all your assets: social media planning, email campaigns, paid campaigns, content production, and email signatures. This is the challenge and the complexity of these plans: you have to make sure that they contribute coherently to large sequences (for example, the promotion of an event) and, at the same time, that the rules of the game are respected for each contact point. This is why it's important to rely on both global planning and channel-specific solutions.
You can integrate a channel such as email signatures into overall planning by leveraging Letsignit to guarantee the performance and the technical and visual conformity of the signatures.This is why, for a channel such as email signatures, it is relevant to integrate it into the overall planning while leveraging Letsignit to guarantee the performance and the technical and visual compliance of the signatures.
Note that Letsignit also takes care to embed its own collaborative features that fit your organization. Thus, the multi-subsidiary functionality helps you to give their own workspaces to your different entities to efficiently delegate signatures management. From planning to execution, SaaS solutions have now matured enough to handle email signatures as a full-fledged marketing channel within your overall planning.
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
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