Privacy Policy

For the websites www.letsignit.com, www.letsignit.fr

Version du 22/11/2024

Contact details

Contact information for the organization’s representative

‍Capucine Roche, CEO, 50 Rue Breteuil – 13006 Marseille, France

Letsignit

Contact details of the Data Protection Officer (DPO)

Frédéric Campagna, 50 Rue Breteuil – 13006 Marseille, France, Email: dpo@letsignit.com

Definitions

LETSIGNIT is committed to protecting the privacy of website visitors and users.

The purpose of this Privacy Policy is to inform and explain to customers, website visitors, and candidates how Letsignit processes personal data collected as a data controller in connection with the use of its website and various solutions. Letsignit's contact details are provided in the legal notice (link to the legal notice).

For the purposes of this Privacy Policy, we have defined the following terms:

Website visitor: refers to all persons browsing this website (and its various internet variants published by LETSIGNIT.
Prospects: refers to all current and potential customers, partners, resellers, and suppliers of LETSIGNIT.
Candidate: refers to individuals who wish to apply for a job or internship posted by LETSIGNIT or via an unsolicited application.

Description of processing

When using the contact forms on the websites www.letsignit.fr, www.letsignit.io or www.letsignit.com, users must provide personal data which is collected, processed and protected in accordance with this privacy policy.

The processing of data collected in connection with LETSIGNIT solutions is governed by the terms of use.

1- Collection and processing of personal data from Prospects (legal representative and contact persons):

Purpose of processing	Personal data collected	Reasons for processing	Legal basis	Retention period
Purpose of processingProspection	Personal data collected Title, last name, first names, telephone number, job title, email address (collected by LETSIGNIT or the reseller). Billing address, job title, LinkedIn profile & URL (optional), address, postal code, city. Demandes d’informations et échanges. Managing information requests, particularly those sent via forms Responses to forms (all forms accessible to all prospects).	Purposes for processing Sending informational or promotional emails. Creating a contact database. Managing requests for information, particularly those sent via forms, and following up on relationships. Re-contacting prospects. Conducting statistical studies on prospects and website visitors.	Legal basisLETSIGNIT's legitimate interests in the context of its commercial and prospecting activities.	Retention periodRetention for 3 years from the last contact made by the Prospect, unless the Prospect objects.

The mandatory or optional nature of data collection is specified at the time of collection. The mandatory disclosure of certain personal data is necessary for LETSIGNIT to fulfill the purposes specified above.

– Personal data concerning the Website visitor is collected through cookies and trackers (see our cookie policy).

Data concerning the Website visitor may be collected through cookies and trackers used on this website published by LETSIGNIT under the conditions explained here. (see our cookie policy).

– Personal data concerning the Candidate collected when submitting an application.

2- LETSIGNIT collects and processes personal data concerning Candidates as follows:

Purpose of processing	Personal data collected	Reasons for processing	Legal basis	Retention period
Purpose of processingSubmitting a job application or responding to a job posting.	Personal data collectedFirst and last name, professional or personal contact details, address, telephone number, email address, professional details (resume, qualifications). Professional details, such as date and place of birth or family status (optional). Position applied for and related correspondence.	Reasons for processingSearch for relevant profiles (unsolicited applications and responses to job offers).	Legal basisLegitimate interests of LETSIGNIT in the context of its recruitment activities.	Retention periodData is retained for the duration necessary to complete the recruitment process. Successful candidates: Data will be included in their administrative file and kept for the applicable retention period (i.e., up to five years after the end of the employment relationship). Data of unsuccessful candidates who do not wish to have their data kept in the LETSIGNIT CV database: three months after LETSIGNIT's decision to reject the application. Data of unsuccessful candidates who wish to have their data kept in the LETSIGNIT CV database: 2 years from the last contact. Data concerning candidates may be kept in an intermediate archive for evidentiary purposes, in particular to protect against possible discrimination claims, for a period of 5 years from the end of the recruitment process.
Purpose of processing	Personal data collected	Reasons for processingManaging recruitment procedures in line with the hierarchies of the candidates to be recruited: receiving and registering applications sent to LETSIGNIT, pre-selecting candidates, sorting and classifying CVs and cover letters, responding to candidates applying for a job or internship, completing the necessary formalities, and updating the administrative files of successful candidates.	Legal basisLegitimate interests of LETSIGNIT in the context of its recruitment activities. Performance of pre-contractual measures taken at the request of the Candidate (if the Candidate is selected).	Retention period
Purpose of processing	Personal data collected	Reasons for processingEnrich the LETSIGNIT CV database with the candidate's consent.	Legal basisCandidate Consent.	Retention period

The data listed above is mandatory as it is necessary for LETSIGNIT to fulfill the purposes specified above.

With regard to Candidates, in accordance with the purposes set out above, personal data may be communicated to LETSIGNIT staff in charge of recruitment and, where applicable, the manager of the position in question and to LETSIGNIT's technical suppliers acting as subcontractors (hosting provider, email provider, recruitment management tool), and, where applicable, to its advisors.

If the recruitment process is successful, in order to finalize the recruitment, the human resources department will be required to transmit some of the information collected to the organizations informed of the hiring (in particular unemployment insurance, health insurance, retirement, and mutual insurance).

3- Personal data concerning the Website visitor collected through cookies and trackers

Data about the website visitor may be collected through cookies and trackers used on this website, which has been published by LETSIGNIT under the conditions explained HERE.

The data may be transferred outside the European Union by LETSIGNIT's subcontractors. They are based on an adequate level of protection or sufficient guarantees, in particular the standard contractual clauses of the European Union of June 4, 2021 (documents available upon written request to LETSIGNIT).

Description of personal data collection

What personal data is collected and why?

Contact requests (contact form and reseller contact form) require users to provide certain personal data.

The following information is mandatory on the contact form: email address, telephone number, job title, company name, country. This data is required so that LETSIGNIT can contact the user appropriately. The user may optionally include a message.

Any user who does not wish to provide the mandatory information will not be able to make a contact request.

How is personal data processed?

Data controller: the data controller for this personal data is LETSIGNIT (+33(0)4 88 60 02 54 - marketing@letsignit.com).

Purposes and legal bases: the personal data collected and processed by LETSIGNIT enables us to contact the user again and respond to their request, and then to manage the relationship between LETSIGNIT and the user. This processing is carried out at the user's request in order to contact them again and, where applicable, provide them with a service.

The data collected may also be used by LETSIGNIT to create a file of contacts, prospects, and customers and to send the user emails containing information about LETSIGNIT, its activities, and solutions, within the framework of its legitimate interests resulting from the exercise of its commercial and prospecting activities.

Recipients and subcontractors: in accordance with the purposes set out above, the user's personal data may be communicated to LETSIGNIT's staff and suppliers acting as subcontractors (such as its CRM and billing providers, etc.), including certain service providers based or transferring data outside the European Union. LETSIGNIT takes all measures to require these suppliers to comply with applicable regulations and, where applicable, that transfers are based on an adequate level of protection or sufficient guarantees. A copy of these guarantees is available upon request from LETSIGNIT (you can contact rgpd@letsignit.com).

To find out who our subcontractors are, please refer to our complete list of subcontractors.

Retention and archiving: Personal Data is retained for a period of 3 years to enable LETSIGNIT to contact the user and archived for the duration of the limitation period, which is the period necessary for the establishment, exercise or defense of a legal claim (in principle, 5 years).

These periods are applicable from the date of processing of the contact request or the last contact made by the user, if this date is later.

LETSIGNIT makes every effort to store and archive this personal data under appropriate security conditions in accordance with applicable provisions and current technical means.

Rights of prospects, website visitors, and candidates regarding their personal data

Individuals whose data is collected by LETSIGNIT have the following rights over their personal data at any time:

– Right of access: to obtain confirmation that their personal data is being processed, as well as certain information about the processing, it being understood that this information is in any case provided in this personal data protection policy;

– Right to rectification: to obtain the rectification of their personal data when it is inaccurate or incomplete;

– Right to erasure (“right to be forgotten”): to obtain the erasure of their personal data when it is no longer necessary for the purposes for which it was collected or in the event of opposition to the processing of their personal data.

The right to erasure may not apply in certain cases outlined in Article 17.3 of the GDPR. In particular, this right is not available as long as the Website visitor or Candidate wishes to use the solution and benefit from the services subscribed to, as this personal data is necessary for LETSIGNIT to manage the contract and provide the service.

– Right to restriction of processing: obtain restriction of the processing of their personal data, in particular if the accuracy of the data is contested, when the data retention period has expired but the data subject still needs to retain the personal data for the establishment, exercise or defense of legal claims;

– Right to portability: obtain the personal data communicated to LETSIGNIT in a readable format, or request that LETSIGNIT transmit the personal data communicated to another data controller;

– Right to object: object at any time, on grounds relating to their personal situation, to the processing of their personal data based on the legitimate interest of LETSIGNIT, unless LETSIGNIT has compelling grounds for doing so;

– Right to withdraw consent: withdraw consent for data processing based on consent, with the withdrawal of consent being applicable for the future;

– Right to lodge a complaint: lodge a complaint with the National Commission for Information Technology and Civil Liberties if the person whose data is being processed considers that the processing carried out by LETSIGNIT constitutes a violation of their personal data;

– Right to define guidelines regarding the fate of their personal data after their death.

These rights may be exercised at any time by contacting LETSIGNIT:

– By email to the following address: dpo@Letsignit.com

– By post to the following address: 50 rue Breteuil – 13006 Marseille

– Our data protection officer: Frédéric Campagna - dpo@Letsignit.com

In particular, any person has the right to object to receiving information emails from LETSIGNIT at any time. Users can unsubscribe at any time by clicking the unsubscribe link included in each email.

These rights must be exercised in accordance with the conditions set out in the regulations in force. In particular, proof of identity may be requested to prevent unauthorized access to the personal data concerned.

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