We know it very well. Today's world is a world of images. Plain text is no longer enough.
We want color, brightness, depth! And that also applies to your Outlook email signature, which has everything to gain from a design standpoint by adding a few visuals.
To help you create a visually appealing email signature, we've put together this comprehensive guide to creating Outlook signatures with images!
Let's get started!
Adding an image to your email signature can take various forms, whether it's a profile photo, a company logo, a stylish slogan, or an email banner. In either case, the steps are usually similar. Here's how to do it based on the platform you're using.
(Web version via professional/business portal)
(Personal version / Microsoft account – @outlook.com, @hotmail.com, etc.)
Want to enhance your mobile email signature? Just follow these steps on iPhone and Android:
If you are using Microsoft Office 365, the cloud synchronization feature allows you to synchronize your signature across all your devices. This means you don't have to manage your signature separately on each device you use.
And if you represent a company that wants to standardize the signatures of several employees on all devices, then you need an email signature solution. (We'll tell you more about this a little further down!)
The process for adding an image to Outlook is the same, regardless of the type of image you want to add. Just follow the steps outlined above.
However, from a design perspective, you will naturally need to approach things differently if you want to add a profile photo than if you want to add an email banner.
Here are some basic tips to guide you in adding your images.
Want to humanize your emails a little and show the world your pretty face? Great idea.
First, ask yourself where you want to add it. To the left of your signature, in the middle, right in the center... There are various options. Just keep in mind that depending on where you choose to place your profile picture, the rest of your email signature will need to be adjusted.
As for the size of the photo, we recommend not exceeding 150 pixels x 150 pixels (as a reminder, the recommended email signature format is a maximum of 400 pixels x 150 pixels on a computer and 300 pixels x 150 pixels on a smartphone).
To insert an email banner, we recommend that you first create your banner using suitable software or a web application. For example, Canva offers several templates that you can use for inspiration.
To be effective, an email banner should include several elements (we recommend reading our article on the subject if you haven't already done so). But in general, the idea is to keep the following points in mind:
To do this, the first step is to create your HTML email signature. Beginners can use one of the various email signature generators available on the web. More experienced users can have fun creating their own custom signature.
Once the email signature has been created in HTML format, simply copying and pasting it into the edit box of your Outlook signature should be enough to add your images to your signature.
Creating clickable links in your Outlook signature takes just a few simple steps. Select the text or image you want to transform into a link, then click the chain-link icon in the signature toolbar. A new window will appear where you can enter your desired URL.
For images, click directly on the picture to highlight it before adding your link. The process works equally well for social media icons, company logos, signature buttons, or any other visual elements in your signature.
Finally, we can't end this article without mentioning THE solution that allows you to create Outlook signatures with images in a completely automated way for all employees in a company. Whether there are 50, 500, or 5,000 employees, they can get a signature with all the necessary images in just one click!
Just start writing a new message, and everything is integrated in an instant.
All you need to do is use Letsignit, that's it!
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