Ready? You’ve decided to professionalize the emails you send by adding a fabulous signature? Excellent idea! And the good news? It only takes a few simple clicks.
Here’s how to add a signature in Outlook, so you can present your information (whether professional or personal), your lovely face, and, why not, your awesome company logo!

Add your email signature

You can absolutely create a signature in Outlook. However, the setup may vary depending on the interface you are using. Here’s how to add an Outlook email signature, whether you’re using Microsoft 365, Outlook.com, or the Outlook desktop app.

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New Outlook (desktop app)

To create and add a signature in the new Outlook app, you can follow these steps:

Go to the "View" tab, then click on "View settings."
Click on "Accounts > Signatures."
Choose "New signature" (make sure to give it a very poetic name).
Copy your signature into the editing area (or create it manually using the text editing tools available to you). If you don’t have a signature yet, we recommend using an email signature tool for a more professional result.
Click on "Save."
Then, make sure your new signature’s name is highlighted in the area above the editor.
Go to the bottom section called "Choose default signature."
Choose your signature for "New messages" and "Replies/forwards" (you can opt to activate your signature for just one of these categories).
Click "Save" one last time.

And that’s it! Your brand new Outlook signature should appear when sending new emails or replies/forwards.

Classic Outlook (desktop app)

For the desktop app (classic version), you can proceed as follows:

Create a new message.
Then, go to the "Message" tab and click on "Signatures > Signatures."
Choose "Select a signature to edit," then "New."
A dialog box will appear! In it, type a name for your signature.
Then, under "Edit signature," create your signature using the text editor or paste the signature you created earlier.
Under "Choose default signature," select which email account to associate the signature with.
Set when and where the signature will appear (all messages, replies/forwards).
Click "OK" to save everything.

Your Outlook signature is now set up!

Outlook on the web (business and personal accounts)

Whether adding a business Outlook signature or a personal one, you can easily do this with the online version of Outlook:

Log in with your credentials.
Go to the settings (gear icon at the top right).
Select "Mail > Compose and reply" to access the signature management screen.
Modify your signature as you wish (we expect nothing less than a masterpiece!).
Click "Save."

And that's it!

You can then choose to automatically add your signature to all your messages by checking the corresponding box. Otherwise, you can add it directly to your messages when you compose a new email.

How to generate your own email signature?

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For a personal email account

You can create it yourself using the text editor provided by Microsoft Outlook or use one of the existing signature generators (Hubspot, Signature Maker, and other similar tools). Then, you can copy it into the appropriate signature editing area.

For business use

We recommend using an email signature management software that will allow you to standardize (effortlessly) all your employees' email signatures. Here, Letsignit, the best French solution of all time (are we overdoing it? Hardly!), could probably meet your needs.

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And what about changing your Outlook signature once it's created?

It’s exactly the same process. Modify your existing email signature or create a new one by following the steps outlined above.

Now you have everything you need to add your Outlook signature like a pro! And if you need some inspiration, feel free to check out our Outlook signature templates. :)

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How to add a signature in Outlook?