How to Create an Email Signature in Gmail?

Email signatures need no introduction! This fantastic tool allows you to make your communication more impactful and promote your business. And you can do it (almost) without thinking about it.

But how do you add an email signature to Gmail, Google's email service? You'll see that in just a few clicks, you can automatically add a professional signature to all your correspondence.

How Can I Add or Insert a Signature to My Google Email?

To add a professional signature to Gmail, Google's email service, you can do so in several ways:

So, How Do I Create or Set Up a Signature in Gmail?

So, are you ready to get started? We'll explain how to set up a signature in Gmail in different formats and on different platforms according to your needs.

Gmail for the Web

To create your email signature directly in the web version of Gmail:

1. In your browser, go to Gmail.
2. Click on Settings (gear icon) in the upper right corner, then on Show all settings.
3. Go to the Signatures section.
4. Select + Create new, name your signature, and click Create.
5. You can then manually enter your information (last name, first name, occupation, contact details, etc.). Add your graphics (images, logos, etc.) and links in the fields provided.
6. When you are satisfied with your signature, set the usage in Default settings. You can then choose automatic integration for new emails or replies.
7. Finish by clicking Save changes.

That's it, your Gmail signature is ready! It will now automatically appear in the types of messages (new emails, replies, all emails) that you selected during setup.

How to Make a Professional Email Signature in Gmail Mobile

Need to quickly create an email signature and only have your smartphone? The Gmail mobile app lets you set up a simple email signature in just a few steps.

Please note: only the signature set on the mobile app will appear in emails sent from your smartphone. The Gmail mobile signature is also quite basic: you can only enter text, and it is not possible to include images, logos, or links. For a more elaborate signature on all your platforms, it is best to use a third-party solution such as Letsignit, or use a simplified version of your professional signature.

On iPhone

To set up a simple and effective professional signature from your iPhone, follow these steps:

1. Launch the Gmail app.
2. Click on Menu (three horizontal lines) then on Settings (gear symbol).
3. Go to Compose and reply then Signature settings.
4. Enable the Mobile signature option.
5. Enter your signature in the text field.
6. Click Back to automatically save your changes.

On Android

Here's how to create a simple email signature on the Gmail app for Android:

1. Open the Gmail app.
2. Click Menu (the three horizontal lines).
3. Scroll down and click Settings.
4. Choose the Google account for which you want to create a signature.
5. Select Mobile Signature.
6. Enter the text for your signature.
7. Save by clicking OK.

Creating a Gmail Signature With an Image or Logo: Two Possible Approaches

First of all, a clarification is in order! When you want to create a Gmail signature with an image, this can mean:

How to Add an Image or Logo to a Text or HTML Signature

First, follow the steps described above to create a signature from Gmail web.

After clicking on Create, enter your signature text and then click on the Insert image icon (table-shaped symbol). Then choose your image from your computer or from Drive, resizing it if necessary.

At this stage, you can also add a clickable link by selecting the image and then clicking Insert link.

Using an Image as an Email Signature

Start by creating your signature in image format using a graphics editor such as Canva, or using an email signature generator. Choose JPG or PNG format and a width of 600 px, with a file size of less than 100 KB. Download and save your image to your computer or Drive.

Follow the steps described in the previous section on adding images, and add your email signature in image format. You can also add a clickable link directly to your signature.

How to Add an HTML Signature to Gmail

It is also possible to integrate an HTML signature into Gmail. To do this, generate the HTML code from a signature editor such as HubSpot. Simply copy this HTML code, if your tool offers it, or open the visual rendering in your browser and copy it.

Then follow the steps described above to find the section dedicated to creating signatures. Paste the HTML code into the signature editing field. You can test the result by sending yourself a test email to make sure the signature displays correctly and the links work.

How Does the Signature Feature Work in Gmail?

Yes, it is entirely possible to create and use different email signatures in Gmail. The signature feature works by automatically adding a predefined block of text, images, and links to your outgoing emails. For example, you can set a different automatic signature by default for your replies and for your new emails.

Each time you create a new email signature, it is saved in the section dedicated to signatures.

To change your email signature "on the fly":

1. When composing your message, click on the pen icon at the bottom right of the compose window.
2. The list of your email signatures will be displayed.
3. Choose the signature you want to insert or include. It will then replace the one that is already integrated.

How Do I Edit or Customize My Gmail Signature?

Have you launched new offers, changed jobs, or need to add a disclaimer to your signature?

It's time to update your email signature. Changing it is easy:

How Do I Remove or Delete My Gmail Signature?

To remove or delete your Gmail signature :

1. Go to Settings > Show all settings > Signatures.
2. Select the signature you want to remove and click the delete icon (trash can).
3. Alternatively, to temporarily stop using a signature without deleting it, change your default settings to "No signature" for new emails and/or replies.
4. Click Save changes to confirm.

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See? Adding an email signature in Gmail is a piece of cake! To make your life easier and your communication even more effective, consider setting up Gmail rules.