Hey you! Yes, you, who's been drawing sheep on Post-it notes since you were a kid! Why not put your innate talents to good use and create a beautiful, professional email signature on Canva?
Even if you can't draw sheep, you can still create a high-quality signature that reflects your personality in just a few clicks.
Today, we'll explain why and how to create a stunning email signature using Canva, a free and easy-to-use graphic design software.
The Canva email signature generator is free! At least, a free version is available, with everything you need to create an email signature that stands out.
Why choose Canva to design your email signature? Here are 4 reasons to choose this tool.
Whether you're a seasoned designer or your last memory of graphic design is from a Paint class you took in fifth grade, Canva is suitable for all skill levels!
With a clear and easy-to-navigate interface, you can easily find all the features you need to create your perfect signature. The steps to customize it are intuitive: for example, a simple drag and drop is all it takes to add elements and text.
No graphic design skills are needed to create a beautiful signature!
The Canva signature tool offers a myriad of pre-existing email signature samples with modern and original designs. On a Canva signature template, all elements are customizable: adjust colors, fonts, and icons to create a signature that perfectly matches your graphic charter.
You can also add images, such as photos of your teams and your company logo, to make your signatures more personal and/or professional. And to give instant access to your expertise, the tool also allows you to integrate your social media accounts and links (website, blog, etc.).
In short, everything you need for a personalized email signature that reflects your brand image and boosts your visibility and reputation!
As an online tool, Canva does not require installation, so it can be used from any web browser. You can create your signature wherever you are, on your computer, tablet, or mobile device.
Your designs are also automatically saved on the platform, allowing you to make changes in real time from all your devices. All you have to do is log in to your account.
This is a handy feature for quickly creating or editing your signature, for example between meetings or on your commute to the office!
Teamwork is the way to go! With Canva, you can create and edit your designs together in real time.
Each user is assigned a cursor, and everyone's changes are visible immediately. You can also add comments and tag your colleagues as you design. Sharing in edit or view mode also allows you to give other members of your company access to your work.
Ideal if your professional email signature is a collaborative project!
It's time to take action! First, here are three methods for adding an electronic signature from a handwritten signature to a document in Canva.
We'll then explain how to create original email signatures in the design tool.
Please note: this option is only valid for signatures on semi-official documents that are not legally binding.
Want to create a real professional email signature in Canva, with your graphic charter, social media accounts, images, and company logo? Here's how to do it!
Start by finding the template that will serve as the basis for your final signature.
Now it's time to customize your signature!
What size should a Canva email signature be? Keep your signature dimensions to approximately 600px wide by 200px tall for optimal display across email clients.
Now that your signature is ready, you can download it.
You can now import your signature into your work email! Here's how to do it in different email clients.
As for Outlook, since there are many versions available (a web app, a Desktop app, the 365 version, the mobile versions, etc.), we'd recommend you take a look to our article on this specific topic : How to Create an Outlook Email Signature?
Did you know? Canva and Letsignit have teamed up to allow you to create impactful and consistent email signatures for your entire company.
The Letsignit team has put its graphic design skills to work to create email signature templates that meet your expectations. Thanks to the widget integrated into the Letsignit solution, you can use these templates as they are or modify them in Canva before importing them back into Letsignit.
Ideal, for example, for sending your company greetings using a Canva banner!
You know the rest: with Letsignit, you not only get a distinctive email signature, but also a solution for managing and tracking your signatures. For effective communication that reflects your image!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If your Canva email signature appears blurry, try these solutions:
Unfortunately, Canva can only let you export an image file. So you have the option to add 1 link to the whole image, and thereforme make it clickable.
But if you want to have multiple clickable elements (like social media icons, a phone number, a website, etc.), then, you'll need to either convert your image to HTML using another tool or choose a professional email signature solution.
