A well-designed email signature is essential to your professional identity. And the good news? Nowadays, you can create a quality signature (whether you're a designer or not), thanks to high-performance, easy-to-use email signature tools.
Whether you use Outlook, Gmail, Apple Mail, or another email service, we've got a list of tools to suit your needs!
Here are our 7 favorite email signature makers to use in 2025!
If you're looking to create a designer mail signature without having to do it all yourself, an email signature maker will be a welcome addition. When we say "email signature maker", we usually think of a signature generator, software, or web extension.
The idea behind these tools is to help you easily create and distribute professional email signatures without the need for design or coding skills. In fact, the most comprehensive tools offer predefined templates and customization options for integrating information such as name, position, contact details, and collaborator logos.
Email signature makers can make life easier for company employees in a number of ways. Here are the main benefits:
Company employees can therefore benefit from enormous time savings and increased ease of use, while administrators benefit from simplified maintenance.
Signature generators (also known as “signature creators” or "signature builders") can be very useful for creating a first-rate signature, but they remain fairly rudimentary in their use. The basic operation of these tools (copying and pasting the signature created via an editor into your messaging tool) makes the whole process rather homemade and potentially time-consuming for larger companies.
These tools are recommended for freelancers or small businesses.
Hubspot, a well-known software editor, offers a free, easy-to-use email signature generator. To create a signature with this tool, start by accessing the Hubspot signature generator. Choose a template from the available options, then customize it according to your preferences using the real-time preview.
You can integrate various elements such as your name, position, contact details, company name and logo, etc. You can also include your social media links or website address. There's no need to know HTML code - the process is simple and accessible.
Once you've created your signature, Hubspot offers you several options for integrating it into your email client. Whether it's Gmail, Outlook, Apple Mail, Yahoo Mail or others, you can easily copy your signature or its source code to add it to your emails.
For its part, Gimmio is all about ease of use. The mail signature maker lets you choose an existing signature template, and its designer lets you modify it with your own information.
No need for technical skills or advanced design knowledge. The visual editor is very simple to preview and modify your signature. Once you've created your signature, simply copy and paste it into your messaging tool. If required, you can also copy the HTML code for your signature.
Like Hubspot or Gimmio, Si.gnatu.re offers a comprehensive signature creator. With its free package, Si.gnatu.re lets you modify your signature for 30 days. To modify it for a longer period, you'll need to pay.
Using a form and the preview section, enter the desired information, then integrate the images (a selfie tool even lets you take a photo!) and icons you want, and finalize everything using the design tool. Then all you have to do is copy your signature or retrieve its HTML code!
For even greater ease of use (and a slightly more rudimentary look), a simple HTML Signature Generator tool also lets you create an email signature. This time, there's no complex graphic designer to use. Just fill in a simple form (after choosing the template you prefer), adapt it according to the preview, and generate the corresponding HTML code.
If you're keen to get your hands dirty (with design), Canva can also prove extremely useful. A comprehensive web-based design and graphics editing tool, it lets you create high-quality email signatures. And if need be, the tool offers you several predefined signature templates. So if you're short of inspiration, there's no need to start from scratch!
Once you've finished, you can export your signature in image format and simply integrate it into your Outlook or Gmail mail signature.
If you want to dive into collaborative design to create your signature, Figma is an excellent alternative. A powerful web-based design and prototyping tool, Figma lets you create high-quality email signature designs with great flexibility. The tool also offers several predefined signature templates to help you if you lack inspiration or time.
The main advantage of Figma is that you can easily collaborate with colleagues on the same design. So you can work together on different iterations of mail signatures, leaving comments as required, then export the final validated design in the format of your choice.
As you can see, if you're a freelancer or if your company only has a few employees, you can be satisfied with the functionality of a simple email signature generator or a design tool to create your signature templates.
The task becomes more complex when your needs involve dozens, hundreds, or thousands of employees. In this case, you'll need to turn to solutions designed for businesses, covering centralization, automation, and direct implementation in your email system.
By using an email signature management maker, the mail signature also proves to be a highly effective, non-intrusive communication medium. That's what a great tool called Letsignit (yes, that's us!) offers you, providing automated, comprehensive management of email signatures for all company employees, as well as a host of advanced features. This type of solution is ideal for medium-sized and large companies wishing to standardize employee signatures or convey messages via the automated addition of mail banners.
What could be better than passing on additional messages during your daily exchanges, without disturbing your contacts? Marketing campaigns are added directly to your email signatures, without the “intrusive” aspect of advertisements or email campaigns.
Determining the right email signature tool is no easy task! Our main advice (basic, but important) is to start by determining what your basic needs are. If you're a freelancer and need a simple signature with a photo and a phone number, it's clear that the right tool for your needs won't be the same as for a company with several thousand employees.
So don't hesitate to ask yourself what you'd like your email signature to contain, and then try out different tools.
In short, there are several tools on the market, each with its own strengths and weaknesses. Asking yourself these questions will help you determine more precisely which one will suit you best. For example, HubSpot is appreciated for its ease of use, while Letsignit offers much more in-depth, automated, and secure personalization for medium-sized and large companies. The key is to find a tool that not only meets your current needs but can also grow with your business.
Of course, it's possible to set up a professional signature without using a specialized tool. Most email services have a “signature” section that allows you to display the same signature under all your messages. However, this section offers only limited customization possibilities (unless you build everything directly in HTML), and presents greater risks of instability.
If your sole aim is to integrate your name and phone number, for example, and you're not at all interested in the aesthetic aspect of your signature: why not? Otherwise, we recommend that you use a suitable email signature maker.
Mail signature creation makers continue to evolve and adapt to technological trends. One example is artificial intelligence (AI), which plays an increasingly important role in the signature creation process via advanced personalization mechanisms and automatic data analysis.
At Letsignit, for example, the implementation of an AI assistant now enables users to be alerted when certain configuration errors have been made when adding a banner. They receive alert messages when errors are automatically detected.
Here are a few examples of errors detected by Letsignit's AI assistant:
Artificial intelligence (AI) brings new perspectives to the creation of email signatures. Not only does it make it possible to generate more professional and personalized signatures, but it also increases efficiency.
If you and your staff communicate regularly by email, we can only recommend the use of a tool that ensures uniformity and reduces the risk of errors.
Your professional image is directly at stake. So it's best to manage the various parameters as much as possible.
More than just a means of communication, the email signature is an integral part of your professional communication. It reinforces your professionalism and your brand image and also servers as an extra point of contact.
The importance of the email signature is all the greater in view of the ever-increasing volume of emails exchanged. According to the latest figures, 10 billion emails are sent every day in America alone!
A professional email signature conveys a positive, coherent image of your company, in line with your corporate identity. Such a signature is simply crucial to establishing your credibility with your customers and prospects. It can also be a decisive element in your company's brand image, an aspect that is often underestimated.
Communication isn't limited to the main content of your emails. The email signature can become an additional communication channel, offering a multitude of possibilities.
It's an effective way of enhancing your image while making it easier to get in touch.
Ease of use is a key feature of these tools. Even without technical skills, you can create an attractive email signature in just a few minutes. Many tools offer an intuitive interface, with predefined templates, customization options and a WYSIWYG editor.
For example, Letsignit's editor gives you access to numerous predefined templates, which you can easily modify as you wish.
Once you've created your signature, it can be added automatically to all your emails, and can even change according to the recipient (for more complete tools, like Letsignit)! No need to write your signature every time. We all agree that this represents a considerable time-saver for anyone who sends a lot of emails in a day. Some tools (hello Letsignit!) even offer to manage the email signatures of your entire team, ensuring consistency and additional time savings.
So, if you're not using a signature management tool, the method may vary depending on your email clients. If you're in the Micros oft ecosystem, take a look at our article on creating Outlook signatures. Otherwise, don't hesitate to refer directly to your email client's support.
---
And if you have any specific questions about the communication, marketing, and IT benefits of email signatures, please don't hesitate to contact us. Our team of experts is on hand to answer all your questions about the world of email signatures and the benefits of this powerful communication channel.
And to test the market-leading mail signature solution, don't hesitate to try Letsignit free of charge.
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
