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If you're here, it's because you're wondering how to sign an email. Right?
Up until now, no problem.
However, it turns out that for one person, "signing an email" doesn't necessarily mean the same thing as for another person.
Here are different definitions of what "signing an email" means and some tips on how to do it!
Some people may sometimes confuse the signature found at the bottom of an email with the electronic signature of documents. As experts in professional email signatures, we will obviously tell you that there is a HUGE difference.
Furthermore, our research on the interwebs shows that when searching "signing an email" on search engines, some people are actually trying to find the ideal polite closing phrase for an email. You know, the "best regards," "looking forward," and "warmly" of this world?
So, no matter what "signing an email" means to you, here are a few tips to help you!
First of all, it's important to clarify what you want to sign. The good news is that we’ve simplified the task for you. Just head to the subsection that interests you:
To set it up:
We’ve written a few (or should we say a very large number of) articles on the topic. But to summarize here, the main idea is to start by selecting the right email signature tool.
If by "signing an email" you mean the polite words you add at the end of your message when sending professional or personal emails, then you should pay attention to the following points:
In reality, there isn’t much difference. "Best regards" has a slightly friendlier, even more casual connotation, while "Sincerely" is more formal.
"Looking forward to hearing from you" is generally acceptable in a professional email, although the phrasing is somewhat outdated and less frequently used.
Alternatives like "In anticipation of your response" or "Awaiting your reply" can also be used.
This is really the most distinct situation of the three.
Signing a document via email helps to facilitate and speed up certain administrative processes remotely. No more need to travel or apply a real handwritten signature to validate your papers! Even less need to print or scan documents.
This type of electronic signature is often used for contracts, agreements, etc. Thanks to secure solutions that meet current standards, the authenticity and integrity of your documents can be monitored remotely.
Companies like DocuSign and YouSign offer such solutions.
N.B. The email signature management solution from Letsignit does not handle document signing. It allows you to create and integrate a signature into your collaborators' emails.
Email signatures and document signatures by email are often confused. However, it's important to note that these two services meet very distinct needs.
Does it make things clearer?
We hope you now have a better understanding of your needs and have all the necessary information. Now, it's your turn to explain to those around you how to sign an email!
So, it depends on what you mean by "signing off at the end of an email."
If you're referring to polite phrases, you can head over to our section "Finding the right polite phrase to end your email."
And if you're looking for how to add an email signature at the end of the text, our section "Adding an email signature at the end of your email" will guide you.
To add a signature in an email, go to the settings of your email account (such as Outlook, Gmail, Apple Mail, Yahoo Mail, etc.). In the section dedicated to signatures, create or modify your signature by including details like your name, title, company, and contact information. Once saved, this signature is automatically added to the end of each new message. Depending on your needs, you can also use an email signature management solution or a signature generator to assist you.
To support your ongoing marketing or communication campaigns, share your latest news or blog post, you have the option to add banners under your email signature. Email signature management solutions like Letsignit allow you to set them up automatically for all employees in your company. Otherwise, you can always design them manually (using a photo editing software like Photoshop) and add them directly to your email account.
To design a great email signature, it's important to include essential information while avoiding clutter (there's no need to add all 40 social media platforms you're on). Also, draw inspiration from your brand image to create something that aligns with the overall identity of the company.
If drawing inspiration solely from your brand image doesn't seem enough, take a look at our signature library for ideas!
If the goal is to set up a mobile email signature, you can proceed in the same way as for setting up an email signature on a computer (see "Add an email signature at the end of your email").
Note that the process may vary depending on the email provider you use.
And if you're looking to sign a document received by email on your phone, simply follow the procedure provided by electronic document signing apps.
Here, there are two options:
